Wow! One of the more complicated conversions I have done for a client came my way the other day. Not only was my client switching from Peachtree to Quickbooks, not only were they switching from PC to Mac, but they also had their Peachtree files located on a remote server out-of-state.
Intuit offers a free conversion tool that can easily be downloaded onto your pc to convert a Peachtree file into a Quickbooks file. The client had already purchased Quickbooks for MAC. (You must have
Quickbooks for MAC 2007 or newer) In addition he had to purchase the
Quickbooks PC license and installed it on the Windows 7 platform that
was already installed on his MAC.
The big complication in this particular conversion was that the Peachtree and Quickbooks software as well as the conversion tool have to be installed on the same computer and that computer has to be a local computer. Because his Peachtree files were located out of state on another computer we had to send the file to Intuit tech-support for conversion. The conversion was completed quickly and we had our new file back in less then 48 business hours. And, because my client went through a ProAdvisor his conversion was free.
We restored this converted file to Quickbooks using the PC version of the software. The next step was to open this company file and use the feature in Quickbooks to prepare the file for a MAC conversion. (This is found under the "File" drop down menu on the top menu bar, and the "Utilties" feature. Select "Copy company file for Quickbooks MAC". Save the prepared file to your Desktop if your are already working on your MAC or to a flash drive if you are moving it to another computer.) Once complete we were able to open the company file in the MAC version and the training commenced.
One thing to NOTE if you are considering using Quickbooks for MAC and you have a Proadvisor or Accountant that regularly accesses you Quickbooks file. The remote access feature built-in to Quickbooks does not work with the MAC platform. Therefore, you can either allow access through Remote Desktop Connection, or run your Quickbooks on the Windows 7 parallel platform with your MAC.
The client I worked with in this incident actually used the PC version to create a file for his personal bookkeeping. He wanted to have a handle on his personal spending and was able to download several years worth of transactions from his bank. This gave him the opportunity to become more familiar with Quickbooks software before tackling his multiple company files in the Mac version. I have a feeling he may end up sticking with the PC version now that he has experience with all of the extra features, and consequently the increased ease, that the PC version provides.
With the outside services provided intuit this project took several visits. Now that everything is complete this client should be making great progress with minimal follow-ups.
Showing posts with label banking download. Show all posts
Showing posts with label banking download. Show all posts
Wednesday, June 1, 2011
Friday, January 1, 2010
How can I streamline Quickbooks?
Great Question. I found this one on Twitter.
There are several things that will make the software work much better for you, if you are not already doing them.
The first thing you can do is use Quickbooks compatible checks and bank deposit forms. These can be ordered directly from Intuit or with various online companies that guarantee QB compatibility. Once you print a check in QB it is automatically recorded. After you enter customer payments you can select the payments by check or cash that you are going to deposit and print a bank-coded deposit slip and take it to your bank with the checks. Once printed the deposit is recorded in QB.
These both work in direct conjunction with the automatic bank download application. Most banks and credit unions offer a Quickbooks download option free of charge. Many credit card companies also offer this download option as well. The download will match any transactions such as checks written and deposits made once they have cleared. If you use a debit card with your checking account, these transactions will download into Quickbooks quickly so you don't have to enter each one as a manual check, and you will still be able to track where you spend your money. The software will also recognize repeating transactions and recall the vendor and expense account from prior transactions. All you will have to do is confirm the information. The longer you use this application, the more transactions are recognized and the quicker the posting becomes.
Using this application also makes your monthly reconciliation a breeze. If you use this application regularly, all applicable transactions are recorded. Completing the bank reconciliation can be done in a matter of a few minutes, when you are regularly recording the transactions.
If you use Paypal or an a merchant services to receive payments by credit card, consider switching to a Quickbooks Merchant account. The rates are usually very competitive. I've had credit card companies try to solicit my clients and then tell me they can't even compete when they find out the merchant account is through Quickbooks. You can process your payments directly through the QB software and your credit card payments deposit into your bank automatically. There are no buttons to push on a machine or batches to send at the end of the day. They also offer a very reasonably priced card reader that plugs into your computer via USB and reads the card information directly into your Quickbooks file when your customers are on site.
Here is another cool feature. You can print form letters, envelopes and more, directly through Quickbooks in your Customer or Vendor Center. Microsoft Word is required for this feature. Highlight a customer or vendor, click on the Word button on the Customer or Vendor Center menu bar, choose prepare letter for XYZ customer and choose the letter or envelope. You can create your own letters and forms to add to this feature.
These few features will do a lot to make your Quickbooks software work more for you. Try them out and you may find that you want to learn more about what it can do for you.
There are several things that will make the software work much better for you, if you are not already doing them.
The first thing you can do is use Quickbooks compatible checks and bank deposit forms. These can be ordered directly from Intuit or with various online companies that guarantee QB compatibility. Once you print a check in QB it is automatically recorded. After you enter customer payments you can select the payments by check or cash that you are going to deposit and print a bank-coded deposit slip and take it to your bank with the checks. Once printed the deposit is recorded in QB.
These both work in direct conjunction with the automatic bank download application. Most banks and credit unions offer a Quickbooks download option free of charge. Many credit card companies also offer this download option as well. The download will match any transactions such as checks written and deposits made once they have cleared. If you use a debit card with your checking account, these transactions will download into Quickbooks quickly so you don't have to enter each one as a manual check, and you will still be able to track where you spend your money. The software will also recognize repeating transactions and recall the vendor and expense account from prior transactions. All you will have to do is confirm the information. The longer you use this application, the more transactions are recognized and the quicker the posting becomes.
Using this application also makes your monthly reconciliation a breeze. If you use this application regularly, all applicable transactions are recorded. Completing the bank reconciliation can be done in a matter of a few minutes, when you are regularly recording the transactions.
If you use Paypal or an a merchant services to receive payments by credit card, consider switching to a Quickbooks Merchant account. The rates are usually very competitive. I've had credit card companies try to solicit my clients and then tell me they can't even compete when they find out the merchant account is through Quickbooks. You can process your payments directly through the QB software and your credit card payments deposit into your bank automatically. There are no buttons to push on a machine or batches to send at the end of the day. They also offer a very reasonably priced card reader that plugs into your computer via USB and reads the card information directly into your Quickbooks file when your customers are on site.
Here is another cool feature. You can print form letters, envelopes and more, directly through Quickbooks in your Customer or Vendor Center. Microsoft Word is required for this feature. Highlight a customer or vendor, click on the Word button on the Customer or Vendor Center menu bar, choose prepare letter for XYZ customer and choose the letter or envelope. You can create your own letters and forms to add to this feature.
These few features will do a lot to make your Quickbooks software work more for you. Try them out and you may find that you want to learn more about what it can do for you.
This material is for informational
purposes only and not intended and financial, legal or tax advice.
Please consult your finance, legal or tax professional to confirm the
accuracy of all information. Quickbooks is a registered product of
Intuit.
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